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donor management

Connect with Donors Before Leaving on a Misison Trip? Yes!

Connect with Donors Before Leaving on a Misison Trip? Yes!

When you are planning to leave for a short or long-term mission trip, it can be easy to come up with a long list of things you need to do before you go. (And making the time to connect with your donors may not even be on this list.)

It’s rare that we plan time to connect with our financial partners before leaving for an extended period of time, but these opportunities are extremely important (and vital to your on-going partnership with donors).

When the to-do list starts getting longer and longer (and your time is getting shorter and shorter) that is usually when “things” start to take first place on our priority list.

But as fundraisers, our donors and partnerships should always be our first priority. When they aren’t—you will lose focus of the impact you and your donors are making, together.

So, be intentional about your time. Before you leave, take a moment to write out and answer these 3 vital questions (You can add them right to the top of your mile-long to-do list):

1. Who are the people you want to connect with before you leave?

2. How do you want to connect with them?

3. When do you need to connect with each person?

Connecting with your donors and partners before you leave for a trip might seem like the worst time to get together, but it is actually the best. Why? Because you are preparing for ministry and the needs you can share with them are going to be current and immediate. Plus, you taking the time to meet with them at a time when they know you are busy will show them that they are a significant part of what you are doing together.

Lastly, make it special! You can do this in several ways: Take a little time to write a handwritten thank you note with things you appreciate about this person, what they have taught you, and what you are praying for them. Give them a special gift as a reminder to pray for you and the ministry.

More than anything, be intentional. Make connections that matter. And leave well. Your donors and partners are the reason we are able to do ministry and they should always be prioritized above everything else on our list!

Click here to connect with one of our Tailored Fundraising Coaches about your fundraising needs.

How to Get Donors to Call You Back

How to Get Donors to Call You Back

I recently had a client tell me they were getting very discouraged because they were making phone calls to their donors and no one was getting back with them.

I understood. Making phone calls in the age of texting and digital communication can be difficult. But their response to my next question was the real problem.

I asked, “How many times did you call?”

Their response? Once.

They were only making one phone call to follow up with their donors—and that was it! It is extremely common to make phone calls and to have hardly anyone answer the first time you call them. (I can barely get my own sister to call me back on the first call.)

You might make phone calls to 10 different people in one afternoon and be lucky to have 4 of them answer (or call you back). And to be honest, it will most likely be closer to 2.

We never want to be passive in our fundraising. We need to stay active! So, we can’t wait for people to call us back. After all, no one will (or should) ever care more about funding your ministry than you do!

It’s easy as 1, 2, 3…

1.    2 days after you make an initial phone call, make another one.

2.    Leave a voicemail after the first call, then send a text or e-mail after the second call.

3. And then guess what? 2 days after your second phone call, make a third one.

Remember, you aren’t bugging them. Multiple phone calls in a single day would be obnoxious—but spreading them out over several days is perfectly acceptable business etiquette. And that’s what you are. You are a business owner, funding your business. This is why you should never stay passive in your fundraising.

You may even find that some people (if not most) will be grateful you stayed faithful in your follow-up because they want to give and keep forgetting to get back with you. So, keep your head up, and your phone dialing!

Asking for funding can be uncomfortable for anyone if they don’t know the right ways to ask. That’s why we wrote a whole chapter on this topic in our e-book, How to Get a Generous Response (almost) Every Time You Ask. Click to read it now and learn how to improve your fundraising efforts today! 

Getting Comfortable with Your Ask

Getting Comfortable with Your Ask

If asking a potential donor for money feels awkward or uncomfortable in any way to you, then you might be doing it all wrong. (The good news is, most people feel this way, and we know how to help.)

I’m almost certain you already have the resources and connections that you need to increase your funding. Now, you just need to learn how to ask.

Raising money is all about understanding how to invite other people to solve a problem with you by helping them take ownership of the cause.

Asking for funding is all about helping donors understand how their giving makes a difference. When they make a donation, we want them to clearly know what we are accomplishing together.

After working with one of our clients on follow-up commitment scripts, they wrote our Tailored Coaching Team saying, “I realized, signing them [the donor] up not only helped me, it also helps them to do what they want to do!”

God could be calling you to step outside of your comfort zone, AND He could be calling your financial potential partners to step outside of theirs! This is where we really get to see God at work in our lives and in the lives of our partners.

So, before you make your next call or have your next appointment….

1. Pray about your motives and the generous amounts you should ask for.

2. Ask the Spirit to be present and to guide you.

3. Listen to God and obey His voice.

Asking for a generous response is about inviting someone else to experience the blessings of investing in God’s Kingdom. Oftentimes, you lose potential donors, simply because you don’t ask.


 “Keep on asking, and you will receive what you ask for. Keep on seeking, and you will find. Keep on knocking, and the door will be opened to you. For everyone who asks, receives. Everyone who seeks, finds. And to everyone who knocks, the door will be opened.”  ‭‭Matthew‬ ‭7:7-8‬ ‭NLT‬‬


To read more about The Anatomy of An Effective Ask, download your copy of ourHow to Get a Generous Response (almost) Every Time You Ask.